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Shopify Tax works out the rate at checkout and collects it. It doesn't register you with any state, and unless your store enrolled in Shopify's automated filing before it closed, it doesn't file or remit either. That gap is what Shopify sales tax specialists are hired to close.
The work covers finding where you owe, registering, checking that collection in Shopify matches your registrations, filing on each state's or country's schedule, and EU and UK VAT. Configuring the tax settings in your admin yourself is a how-to job with its own guide. Your annual income tax return is a different job again, for a tax preparer.
182 experts on shopexperts list this service (September 2026). The tag covers many store-building agencies, so ask each for tax-specific experience: registrations filed, states or countries handled, and who signs the returns. Then compare the two or three with real filing experience.
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Separate tax work from store builds. Plenty of agencies set up tax settings while building a store. That's useful, but it isn't registration or filing. Ask how many registrations they've filed this year, which states and countries they file in today, and whether they've dealt with a state's follow-up letter.
Ask how they'll establish nexus. A good answer covers physical presence and each state's economic threshold, tested against your sales from every channel. Shopify Tax's threshold alerts count only sales made through Shopify, so anything sold elsewhere has to be added before the picture is complete.
Get filing responsibilities in writing. Who prepares each return, who submits it, which account pays, and who answers when a state writes to you. Some specialists file on your behalf; others hand you a schedule and you file. Both work if everyone knows which it is.
Ask about product categories and exemptions. Shopify Tax sets rates from your product categories and the buyer's address. A specialist should check those categories and set up exemptions for B2B buyers who give you resale certificates.
Match the specialist to where you sell. A US sales tax firm may not handle EU OSS or UK VAT, and a VAT agent may not know US states. If you sell into both, ask whether one team covers everything or you'll need two.
Be wary of three things. A plan to register in every state before anyone has looked at where you have nexus, since each registration brings returns to file. An assurance that Shopify files for you. And a quote that says nothing about reconciling what you collected against what you filed.
Shopify Tax calculates US sales tax at checkout from product categories and buyer addresses, and shows states where you may be approaching an economic nexus threshold. It's free until $100,000 in US sales, then 0.35% per order (0.25% on Plus) in states where you collect. It doesn't register you, file returns or remit, and Shopify's own automated filing is closed to new enrolment. You file yourself, use a filing service or hire a specialist.
The work runs in this order:
- Find where you have nexus, through physical presence or each state's economic threshold.
- Register in those states before you start collecting there.
- Switch on collection in Shopify for each registration, then check product categories and exemptions such as B2B resale certificates.
- File and pay on each state's schedule.
- Reconcile what Shopify collected against what you filed, every period. A difference means something needs fixing before the next return, not after.
Selling abroad follows the same split. Shopify VAT collection runs on the registrations you enter, such as a local EU registration, OSS, IOSS or a UK VAT number, and filing and paying stay with you. Managed Markets is the only route where a partner, acting as merchant of record, remits for you.
Compliance is priced in three pieces: a one-off review of where you owe, a fee per state registration and a fee per return. Typical US ranges:
Nexus study
One-off review by a specialist
State registration
Per state, provider fee before state fees
Ongoing filing
Per return, software-led managed filing
Fully outsourced filing, where a specialist also reconciles each period and deals with state letters, costs more than software-led filing. Some filing tools now include a free automated nexus check, which is a sensible first pass before paying for a full study.
Outside the US, EU VAT registration typically costs €150–€300 per country one-time, plus monthly filing, and an IOSS intermediary, if you need one, runs €20–€300 a month depending on volume. The number of states and countries, how often each makes you file, and B2B exemptions move the total most. Request a quote with your sales by state and country for the last 12 months.
You can buy each of these separately or as one engagement.
Where you owe, by physical presence and each state's threshold
Permits in each state with nexus, before collection starts
Shopify Tax matched to registrations, product categories and exemptions
Filing and remitting on each state's schedule
OSS and IOSS registrations, UK VAT and the filings behind them
Collected tax checked against filed returns, and replies when a state writes
You can. Economic nexus depends on your sales into a state, not where you're based, and each state sets its own threshold. Many use $100,000 in sales, and several have dropped their transaction-count tests. Physical presence in a state, such as stock held in a warehouse there, can create nexus too. Shopify Tax flags states where you may be approaching a threshold, which is a prompt to check, not a ruling. Rules change, so have a specialist confirm where you stand.
They replace the repetitive part. A filing service takes your tax data and files returns on each state's schedule. It won't decide where you have nexus, whether a product is taxable, or how to answer a state that questions a return. Many stores use both: a specialist for the nexus review, registrations and anything that needs judgement, and a filing service for routine returns.
Shopify can charge EU VAT under an OSS or IOSS registration, with IOSS covering imported goods valued up to €150, and UK VAT on orders of £135 or less once you're registered. You still file and remit to each authority. Since 1 July 2026 the EU also charges a temporary €3 customs duty per item on parcels up to €150, so those orders aren't duty-free. Which registrations you need depends on where you're based and what you sell.
With one home state and modest sales elsewhere, you can usually register with the state directly. Help earns its fee once Shopify Tax starts flagging other states, when you sell to B2B buyers with exemption certificates, or when several channels mean nobody has a combined view of sales by state. A good specialist will also tell you where you don't need to register yet.
No. Sales tax is collected from buyers and passed to the state; it was never your income, and it shouldn't appear in revenue. Income tax is charged on profit and filed once a year on a separate return, prepared by a tax professional rather than a sales tax specialist. Using different people for each is normal.
Keep Shopify's tax figures for each filing period, a copy of every return filed, proof of payment and any resale or exemption certificates from B2B buyers. If you use Shopify Tax, its United States sales tax report breaks collected tax down by jurisdiction, a good starting point for matching collected tax to filed tax. How long you must keep records varies by state and country, so ask your specialist.
